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Business Manager

  • Job Tracking ID: DayBusiMang2018
  • Job Location: San Diego, CA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Seasonal
  • Date Updated: January 02, 2018
  • Years of Experience: Not Applicable
  • Starting Date: June 4, 2018
  • Classification: Seasonal

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Job Description:

Every summer, girls arrive to summer camp excited for new experiences. As a day camp staff member, it's your responsibility to encourage them to be courageous, demonstrate compassion and leadership, and oversee energetic activities that build memories for a lifetime. You have a desire to work with youth as they learn and succeed. You strive to be an inspiration. You want to have a positive impact on them as they build a stronger sense of courage, confidence, and character. 
Girl Scouts San Diego is looking for dedicated and qualified staff members for our 2018 summer camps. Seasonal camp positions are open for our day camp located in San Diego, CA. Camp positions will start on or about June 4, 2018 and will end August 15, 2018. It is preferred that our dynamic men and women of our staff have experience working with youth, but it is not required. 

Day camp sessions are held throughout San Diego County. Each camp has its own personality with various themes and activities. Most sessions run Monday through Friday, with occasional weekends. Camps feature traditional activities, along with Girl Scout specific programming.

Job Summary

Under moderate supervision, provides an effective day camp program by offering logistical support to day camp staff and volunteers. Provides leadership and is responsible for coordinating welfare and safety of the campers in collaboration with Day Camp Site Directors. Provides logistical support for programs in compliance with GSUSA, council, ACA, state, local and federal laws, policies and procedures.

Essential Duties and Responsibilities

1. Provides logistical support to day camp operations, including the following tasks:

  • Organizes, purchases, stores and inventories program supplies and equipment.
  • Maintains a day camp budget in conjunction with Day Camp Director.
  • Receives and sorts purchased program supply orders and distributes to the appropriate staff members
  • Ensures necessary program supplies such as food snacks, camp shirts, and unit activity supplies are purchased and distributed
  • Creates weekly registration reports for camp directors
  • Organizes camper health history information and assists with collection of required registration paperwork
  • Ensures all permits and contracts are secured and in evidence while camp is in session.
  • Ensures organization of camp photos and/or digital media. Posts photos regularly.
  • Reviews unit program plans with Day Camp Director, Site Directors, Program Coordinators, Teen Leadership Coordinators, Counselors and Day Camp Aides/Counselors-in-Training, and provides logistics support, as needed.
  • Completes recommendations for future seasons.

2. Coordinates with Day Camp Director, extended care and program support staff and volunteers, as needed to provide safe, quality programming and sufficient supervision of campers.

  • Maintains on-going communication with Day Camp Director, Customer Care Representatives and volunteers.
  • Facilitates communication between campers, parents and staff to address and resolve issues, as needed.
  • Provide needed direction and guidance to staff and program participants.

3. Supervises and trains camp staff including the following functions:

  • Assists in the recruitment, training, and supervision of day camp staff and volunteers.
  • Supervises Day Camp Extended Care Program Leaders, providing training, direction, feedback, correction and evaluation of assigned staff.
  • Assists DCD in pre-camp training, planning and preparation as well as site-specific trainings.
  • Provide needed direction and guidance to staff and program participants.
  • Attends and helps run required staff meetings.
  • Attends and helps facilitate pre-camp staff training (40 hours) and mid-summer in-service training.

4. Acts as part of camp administrative team to ensure camp program meets all objectives and follows applicable standards and policies.

  • Responsible for assisting the Day Camp Director in the preparation, training and implementation of American Camp Association standards.
  • Planning, supervision and implementation of the Camp program in accordance with the goals and policies of Girl Scouts San Diego.
  • Follow all emergency procedures appropriate to Girl Scouts San Diego and in conformity with the procedures adopted by the emergency service authorizes to ensure the safety of all members, volunteers and staff.

5. Assists with other camps/programs, as assigned. May be called upon to fill any camp role. Performs other duties, as assigned.

Experience and Skills:

Competencies and areas of expertise may include:

  • Strong attention to detail - pays attention to details and works to understand causes instead of just effects; proactive attitude that focuses on creating plans on handling daily tasks; patience and determination to explore a problem and meticulously bring it to closure
  • Project Management- demonstrated ability to coordinate multiple projects while managing conflicting priorities and deadlines; formulates short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipates issues, obstacles, or opportunities that may impact plans or actions; establishes courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks.
  • Adaptability & Flexibility- responds positively to change, embracing and using new practices or values to accomplish goals and solve problems; adapts approach, goals, and methods to achieve solutions and results in dynamic situations; copes well and helps others deal with the ongoing demands of change; sees and shows others the benefits of change; recovers quickly from setbacks, and finds alternative ways to reach goals or targets.
  • Customer Responsiveness - seeks and acknowledges the views and ideas from customers; identifies, prioritizes, and balances customer issues; takes time to answer questions and explain decisions; follows through on commitments to customers in a timely manner; maintains a commitment to continuous improvement.
  • Demonstrated ability to work under minimal supervision and take initiative in making decisions
  • Judgment and Decision-Making- recognizes when immediate action is required; recognizes when sufficient information has been obtained to make a decision; makes decisions where appropriate or refers decisions to the appropriate organizational level; makes decisions without undue delay
  • Oral and Written Communication abilities (i.e. In person, verbal, written, and/or phone); Expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying; prepares organized and structured presentations; has demonstrated ability to work with a wide range of sensitive and confidential issues and communicate effectively with a diverse group of girls, volunteers, and staff.

Essential Requirements

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be at least 18 years of age; 21 years of age preferred.
  • Detail oriented with excellent organizational skills
  • Demonstrated experience and knowledge of day camp management or similar relevant experience
  • Current First Aid/CPR certifications or ability to obtain certification prior to camper arrival.
  • Knowledge and experience in Girl Scout program and safety practices.
  • Excellent interpersonal and communication skills to work effectively in a team setting with diverse persons.
  • Pleasant, positive and confident presentation of self and council.
  • Ability to work independently and exercise good judgment.
  • Awareness of potential health and safety hazards and consult Day Camp Director as needed to control them correctly.
  • Valid drivers' license, proof of insurance and access to reliable transportation. Daily and/or occasional travel will be required.
  • Willingness to accept the beliefs and principles of the Girl Scout Movement and acceptance of the relevant and compelling benefits of Girl Scouting.

Office Equipment/ Machines/ Electronic Devices

Personal computer and printers, telephone, fax machine, copier, audiovisual equipment, and other miscellaneous office equipment.

Physical Requirements

  • Ability to stoop, kneel, bend, reach, stand, walk, push, pull, lift, work with fingers, grasp, feel, talk, hear, and perform repetitive motions.
  • Ability to perform light work exerting up to 20 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.
  • Heavy visual acuity required performing such activities as preparing and analyzing data and figures, using computer terminal and reading.

Work Conditions

Activities occur both inside and outside and employee is subject to both environmental conditions; however, employee is not substantially exposed to adverse environmental conditions.

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