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Program Coordinator

  • Job Tracking ID: Day PrgCoor2018
  • Job Location: San Diego, CA
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Seasonal
  • Date Updated: January 02, 2018
  • Years of Experience: Not Applicable
  • Starting Date: June 4, 2018
  • Classification: Seasonal

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Job Description:


Every summer, girls arrive to summer camp excited for new experiences. As a day camp staff member, it's your responsibility to encourage them to be courageous, demonstrate compassion and leadership, and oversee energetic activities that build memories for a lifetime. You have a desire to work with youth as they learn and succeed. You strive to be an inspiration. You want to have a positive impact on them as they build a stronger sense of courage, confidence, and character.
Girl Scouts San Diego is looking for dedicated and qualified staff members for our 2018 summer camps. Seasonal camp positions are open for our day camp located in San Diego, CA. Camp positions will start on or about June 4, 2018 and will end August 15, 2018. It is preferred that our dynamic men and women of our staff have experience working with youth, but it is not required.

Day camp sessions are held throughout San Diego County. Each camp has its own personality with various themes and activities. Most sessions run Monday through Friday, with occasional weekends. Camps feature traditional activities, along with Girl Scout specific programming.

Job Summary

Under direct supervision, develops and delivers camp activities that are safe, fun and appropriate to the campers’ age and abilities and reflects the Girl Scout commitment to stewardship of the natural environment. Assists the day camp site director in providing safe day camp programs by giving direction and guidance to day camp staff and volunteers. Assist in implementing and directing programs in compliance with GSUSA, council, ACA, state, local and federal laws, policies and procedures. Provides leadership and is responsible for the welfare and safety of campers within the assigned camp programs. Responsible for providing support and guidance to unit programs and activities as developed by the campers and unit staff.

Essential Duties and Responsibilities

1. Assumes role of site director in director’s absence, as assigned.

2. Assists site director in implementing camp program by performing the following functions:

  • Assists with pre-camp training, planning and preparation.
  • Supervises unit kapers (chores) and care of equipment and supplies.
  • Supervises safety and sanitation throughout camp.
  • Assists in maintaining and reviewing records, reports and evaluations of all programs and facilities to monitor camp operations. Completes recommendations for future seasons (End of Summer Director Report).
  • Attends and helps run required staff meetings.
  • Attends and helps facilitate pre-camp staff training (40 hours) and mid-summer in-service training.
  • Maintains on-going communication with Day Camp Director (DCD) and site director.
  • Provide needed direction and guidance to staff and program participants.

3. Creates and implements activities in a variety of program areas, including performing the following tasks:

  • Develops and delivers program for the age and ability of the campers: teaches different activities that fit progression and age appropriateness.
  • Responsible to lead and assist with the teaching of activities to meet session goals and are aligned with session theme; actively participates in all program areas, as assigned.
  • Plans, prepares, and teaches arts and crafts activities using different art mediums.
  • Organizes arts and craft supplies and ensures supplies are set-up for assigned campers
  • Responsible for care, use of equipment, requisition of supplies and equipment during camp.
  • Develop and deliver a nature education and environmental program that is appropriate for the age and ability of the campers and uses the camp’s natural environment.
  • Responsible to set up, inventory and maintain nature and environmental resource materials that are easily accessible and usable by camp staff.
  • Leads teambuilding and challenge course activities in a safe and supportive environment.
  • Instructs campers in outdoor cooking techniques and ensures proper food safety and food handling during outdoor cooking activities
  • Ensures campers and staff know and follow safety and educational procedures in challenge course and sports area.
  • Helps facilitate teambuilding activities in unit if requested by unit leaders or site director.
  • May be called upon to lead additional activities with minimal instruction from site director
  • Is alert to equipment and facilities to ensure safe utilization, proper care and maintenance is adhered to; reports repairs needed promptly to site director.

4. Acts as part of camp administrative team to ensure camp program meets all objectives and follows applicable standards and policies.

  • Attends spring leadership retreat meeting.
  • Assists with planning and implementation of the Camp program in accordance with the goals and policies of Girl Scouts San Diego and American Camp Association standards.
  • Follows all emergency procedures appropriate to Girl Scouts San Diego and in conformity with the procedures adopted by the emergency service authorizes to ensure the safety of all members, volunteers and staff.

5. Assists with other camps/programs, as assigned. May be called upon to fill any camp role.

  • Perform other duties, as assigned.

Experience and Skills:

Competencies and areas of expertise may include:

  • Project Management - demonstrated ability to coordinate multiple projects while managing conflicting priorities and deadlines; formulates short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipates issues, obstacles, or opportunities that may impact plans or actions; establishes courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks.
  • Strong attention to detail - pays attention to details and works to understand causes instead of just effects; proactive attitude that focuses on creating plans on handling daily tasks; patience and determination to explore a problem and meticulously bring it to closure
  • Problem-Solving - identifies and analyzes existing and potential problems systematically and thoroughly; reports/documents the problem; obtains and evaluates relevant information and contributing factors; identifies important interrelationships; implements solutions after evaluating alternatives and anticipating their impact; supports decisions or recommendations with data and/or reasoning; defines and implements solutions to problems; makes independent decisions and exhibits strong resourcefulness in finding solutions.
  • Oral and Written Communication abilities (i.e. In person, verbal, written, and/or phone); Expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying; prepares organized and structured presentations; has demonstrated ability to work with a wide range of sensitive and confidential issues and communicate effectively with a diverse group of girls, volunteers, and staff.
  • Team-Building - knows team-building techniques and processes; collaborates with others to create optimal solutions; fosters a commitment to a team approach to work; promotes partnerships between work units; collaboratively defines boundaries and outcomes of work responsibilities; shares information with others; recognizes and rewards team accomplishments; shares decision-making responsibility with team members.
  • Demonstrated ability to work under minimal supervision and take initiative in making decisions
  • Mentoring and Development of Youth - sets positive example foryouth; demonstrates maturity and responsibility around youth;provides growth opportunities for children; teaches children with patience
  • Adaptability & Flexibility - responds positively to change, embracing and using new practices or values to accomplish goals and solve problems; adapts approach, goals, and methods to achieve solutions and results in dynamic situations; copes well and helps others deal with the ongoing demands of change; sees and shows others the benefits of change; recovers quickly from setbacks, and finds alternative ways to reach goals or targets.
  • Conflict Management - ability to anticipate, prevent, and resolve conflicts while maintaining productive working relationships (for example, with customers, vendors, or coworkers); distinguishes between disruptive conflict and constructive differences; identifies common interests to resolve differences
  • Customer Responsiveness - seeks and acknowledges the views and ideas from customers; identifies, prioritizes, and balances customer issues; takes time to answer questions and explain decisions; follows through on commitments to customers in a timely manner; maintains a commitment to continuous improvement.
  • Interpersonal Relations - Establishes rapport with others at all organizational levels; respects others; considers and responds to the needs, feelings, and capabilities of others; establishes and maintains an open dialogue with others; has demonstrated ability to market the Girl Scout value proposition through a variety of communication venues, with particular emphasis on in person communication in one-to-one, small group, and large group settings.

Essential Requirements

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be at least 21 years of age.
  • Experience or training in art instruction, high adventure instruction, challenge course instruction, outdoor cooking and food safety, nature appreciation, or science instruction.
  • Demonstrated experience and knowledge of day camp management.
  • Ability to obtain current CPR and First Aid certifications prior to first day of camper arrival.
  • Knowledge and experience in Girl Scout program and safety practices.
  • Incorporates understanding of child development and age appropriate behaviors.
  • Ability to interact with all age levels.
  • Ability to maintain confidentiality.
  • Ability to work independently and exercise good judgment.
  • Ability to assist in the selecting, training, and supervising of staff and volunteers.
  • Excellent interpersonal and communication skills to work effectively in a team setting with diverse persons.
  • Pleasant, positive and confident presentation of self and council.
  • Awareness of potential health and safety hazards and ways to control them correctly. Notify DCD as needed.
  • Valid drivers’ license, proof of insurance and access to reliable transportation. Daily and/or occasional travel may be required.
  • Willingness to accept the beliefs and principles of the Girl Scout Movement and acceptance of the relevant and compelling benefits of Girl Scouting

Office Equipment/ Machines/ Electronic Devices

Personal computer and printers, telephone, fax machine, copier, audiovisual equipment, and other miscellaneous office equipment.

Physical Requirements

  • Ability to stoop, kneel, bend, reach, stand, walk, push, pull, lift, work with fingers, grasp, feel, talk, hear, and perform repetitive motions.
  • Ability to perform light work exerting up to 20 pounds of force occasionally, and/or a negligible amount of force constantly to move objects.
  • Heavy visual acuity required performing such activities as preparing and analyzing data and figures, using computer terminal and reading.

Work Conditions

Activities occur both inside and outside and employee is subject to both environmental conditions; however, employee is not substantially exposed to adverse environmental conditions.

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